Generate professional HVAC estimates and invoices for system replacements, seasonal tune-ups, and emergency repairs in minutes.
EstimatePro is used by hvac contractors across the US who need fast, professional estimates without the overhead of expensive software. Our hvac contractor template is optimized for contractors working in the field.
HVAC estimates span $89 seasonal tune-ups to $5,000+ full system replacements, with refrigerant and equipment costs varying by SEER rating.
Common questions from hvac contractors:
What is the average hourly rate for a hvac contractor?
Rates vary by region, experience, and job complexity. Use your own rates in EstimatePro — the app doesn't set prices, it formats your professional estimate with the numbers you choose.
Do I need a license to work as a hvac contractor?
Licensing requirements vary by state and locality. Check with your state's contractor licensing board. EstimatePro is an estimate formatting tool — you remain responsible for compliance with local regulations.
How it works
Built for HVAC contractors — estimate system replacements, tune-ups, and repairs from your phone.
Create Free EstimateHere's what a typical HVAC Contractor estimate looks like — complete with itemized labor, materials, subtotal, tax, and total.
| Description | Qty | Unit Price | Total |
|---|---|---|---|
| AC tune-up (seasonal) | 1 | $89.00 | $89.00 |
| Replace air conditioner unit | 1 | $3800.00 | $3800.00 |
| Repair refrigerant leak | 1 | $350.00 | $350.00 |
| Install thermostat | 1 | $150.00 | $150.00 |
| Subtotal | $4389.00 | ||
| Tax (8%) | $351.12 | ||
| Total | $4740.12 | ||
HVAC estimates often involve high-cost equipment that is taxed differently than service labor. Air conditioners, furnaces, thermostats, and refrigerant are typically taxable. Diagnostic visits and maintenance labor may be tax-exempt. EstimatePro lets you mark each item as taxable or not. HVAC installs typically need electrical work too — use our <a href="/electrical-contractor/">free electrical contractor estimates</a> for wiring, disconnects, and panel connections. Set your local rate and the subtotal, tax, and total update instantly.
HVAC estimates span $89 seasonal tune-ups to $5,000+ full system replacements, with refrigerant and equipment costs varying by SEER rating.
Set your tax rate once and use the taxable checkbox on each line item — this keeps your estimates accurate without recalculating manually for every job.
What is the average hourly rate for a hvac contractor?
Rates vary by region, experience, and job complexity. Use your own rates in EstimatePro — the app doesn't set prices, it formats your professional estimate with the numbers you choose.
Do I need a license to work as a hvac contractor?
Licensing requirements vary by state and locality. Check with your state's contractor licensing board. EstimatePro is an estimate formatting tool — you remain responsible for compliance with local regulations.
Is this HVAC estimates free?
Yes, EstimatePro is completely free. Create unlimited HVAC estimates without signup. Pro upgrade ($14.99 lifetime) adds your business branding.
How does tax work for HVAC equipment vs labor?
Each line item has a taxable checkbox. Mark equipment (AC units, furnaces, thermostats) as taxable, uncheck labor if exempt. Set your rate once — the app calculates everything.
How much does a typical hvac contractor estimate cost to create?
EstimatePro is completely free. Create unlimited estimates with no signup or credit card. The Pro upgrade ($14.99 lifetime) adds your branding.
Can I customize the estimate with my company info?
The free version includes a 'Made with EstimatePro' watermark. Pro users can add their company name, logo, phone, email, and address to every estimate.
Are my client estimates private and secure?
Yes. Each estimate gets a unique share link. Your data stays private — only people with the link can view it. Estimates are stored temporarily (configurable: 3-30 days) then automatically deleted.
Do hvac contractors need special licensing for estimates?
License requirements vary by state. EstimatePro is a formatting tool — you still need to comply with your state's contractor licensing and insurance requirements. Our estimates are professional but not a substitute for legal compliance.
Takes 2 minutes. Free forever. No signup required. Create your next HVAC estimate now.
Create Free EstimateLooking for a different trade? Browse all supported trades: